8.3.3

odometer disclosure requirements

Effective Date: October 01, 2026

Review Due: October 01, 2028

Summary of Changes

Added Section C(6) to include a Title Transfer Bill of Sale and C(7) to include an Electronic Bill of Sale Receipt.

Purpose

To provide guidelines for when a Federal Odometer Disclosure Statement is required.

Authority

Administrative Revision, 49 U.S.C. 32705, 49 CFR 580.5, 580.13, 580.17, and A.R.S. § 28-2058.

Policy

1. A conforming title contains the following certification statement as provided in the Truth in Mileage Act and does not require a separate Federal Odometer Disclosure Statement:

1. I certify to the best of my knowledge that the odometer reading is the actual mileage of the vehicle unless one of the following statements is checked:

1. MILEAGE IN EXCESS OF THE ODOMETER MECHANICAL LIMITS: This indicates that the odometer has exceeded the maximum mileage that it is capable of recording and has "rolled over" or started over at zero.

2. NOT ACTUAL MILES: This indicates that the odometer has been tampered with, broken or replaced.

2. When submitting a nonconforming title, in order to maintain an odometer reading as “ACTUAL”, a separate Federal Odometer Disclosure Statement, on a form approved by the Division, must be submitted at the time of application.

3. The Division provides the following odometer disclosure forms:

1. Secure Odometer Disclosure, form #96-0165.

1. A Secure Odometer Disclosure is used by a dealership when the paper certificate of title is not readily available and a wet signature is being captured.

2. When an error in the odometer reading is made on the Secure Odometer Disclosure form, a new form must be completed and submitted with the title.

3. A new secure form is required to correct an odometer reading data input error.

2. Odometer Disclosure (Electronic), form #96-0695

   1. An Odometer Disclosure (Electronic) form is used by a dealership to capture an original signature with the use of an electronic signature pad. This form may not be printed and used to capture a wet signature.

3. Power of Attorney with Odometer Disclosure, form #48-7104.

1. A Power of Attorney with Odometer Disclosure is used for private party to private party sales and allows the seller to authorize the buyer to disclose the odometer reading.

4. Dealer Reassignment Transfer (DRT), form #38-1304.

1. A DRT is used by a dealership to electronically record dealer to dealer reassignments.

2. When an individual sells a vehicle to a dealer and the Arizona paper certificate of title is not readily available and there is no lien on the vehicle.

Note:    Only one section can be completed on this document.

5. Arizona Dealer Retail Bill of Sale, form #38-1305.

1. An Arizona Dealer Retail Bill of Sale is used when a dealer sells a vehicle to a bona fide purchaser and the vehicle record is an electronic DRT record.

6. Title Transfer Bill of Sale, form #38-1306.

1. The Title Transfer Bill of Sale is used to release ownership of a vehicle and provide an odometer disclosure in place of an Arizona paper title.

7. Electronic Bill of Sale Receipt, form #13-1308.

1. The Electronic Bill of Sale (eBOS) is an electronic method for a seller to release their ownership and provide an odometer disclosure and have it recorded on the Division's electronic vehicle record.

4. When registering a vehicle equipped with an odometer that displays the mileage in kilometers, the processor shall not convert kilometers to miles.

5. No one person/dealership can represent the seller and buyer for the same odometer statement transaction.

• No dealership/person shall sign a title odometer statement and/or odometer disclosure statement as both the transferor and transferee in the same title transaction, this includes signing by power of attorney.

6. The following vehicles are exempt from submitting an Odometer Disclosure Statement:

1. A motor vehicle that is a 2010 model year or older is exempt when the motor vehicle is ten model years of age or older.

2. A motor vehicle that is a 2011 model year or newer is exempt when the motor vehicle is 20 model years of age or older.

3. A vehicle with a gross vehicle weight rating of 16,000 lbs. or more.

4. A vehicle that is not self-propelled.

5. A new motor vehicle that is purchased for resale and not for use by the purchaser.

6. A vehicle sold directly by the manufacturer to an agency of the United States in conformity with contractual specifications.

7. When the odometer reading and/or odometer code is altered or has been reset to reflect less miles than it originally had, a statement from the buyer and the seller MUST accompany the supporting documents.

Note: The odometer reading may remain the same between title services.

8. If a mistake is made writing the mileage on the back of a title, Title Transfer Bill of Sale, form #38-1306, or Manufacturer’s Certificate of Origin (MCO) during a sale, corrections cannot be made on the same document. A separate odometer disclosure will be required to override the document and must be signed by both the buyer and seller.